PowerPoint FAQ’S

PowerPoint 365 course teaching how to design business presentations with charts and templates.

    • A Theme is the overall design.

    • A Layout is the arrangement of text/images on a single slide.

    • View → Slide Master → Insert logo → Save.

    • Use large fonts (min. 24pt) and simple images. Test by sharing screen before the meeting.

    • Design → Choose Theme → Apply to all slides.

    • Copy chart in Excel → Paste into PowerPoint → Choose “Keep Source Formatting” or “Use Destination Theme.”

    • File → Export → Choose PDF (for slides) or Video (for recording presentations).

    • At least 24pt for text and 32pt for titles.

Outlook FAQ’S

Outlook 365 training on organizing business emails, calendars, and client communication.

Excel FAQ’S

Excel 365 training for beginners demonstrating income and expense tracking on a laptop.

    • Select the cell → Type =SUM( → Highlight the numbers → Press Enter.

    • A Workbook is the entire file.

    • A Worksheet is each tab inside the file.

    • View → Freeze Panes → Freeze Top Row.

    • Select the column → Home → Sort & Filter → Sort Largest to Smallest.

    • Example: =A1*0.23 (for 23% VAT in Ireland).

    • Use Drop-down Lists: Data → Data Validation → List → Enter options.

    • A Pivot Table summarises large amounts of data quickly (totals by client, product, or month). Very useful if you handle more than 50+ rows of data.

Word FAQ’S

Online Microsoft Word 365 training session showing a professional document being created with Learn4Sure.

    • Insert → Header → choose a style → Insert Picture → select your logo → Resize & position → It now repeats on all pages.

    • Save updates the existing file.

    • Save As creates a new file (useful for keeping versions).

    • Select the image → Click “Layout Options” (icon next to the picture) → Choose “Square” or “Tight” wrapping.

    • Use a free template: File → New → Search “Invoice” → Fill in your details.

    • Insert → Page Number → Choose location (top or bottom).

    • Fonts or layouts may not match on another computer. Always Save as PDF before sending.

    • File → Save As → Choose PDF → Save.

    • File → Options → Mail → Signatures → Create signature → Add name, phone, website.

    • Right-click an email → Rules → Create Rule → Choose condition → Select destination folder.

    • CC: Everyone sees all recipients.

    • BCC: Recipients are hidden.

    • Calendar → New Appointment → Add time/date → Set Reminder (10 mins, 1 hr, etc.).

    • Right-click Inbox → New Folder → Name it “Personal” or “Clients.”

    • Use the Search Bar above Inbox. Type keyword + sender’s name if possible.

    • Calendar → Share Calendar → Enter their email → Set permissions.

Teams FAQ’S

Microsoft Teams training showing participants in an online meeting sharing files and screens.

    • Calendar → New Meeting → Add title, attendees, date/time → Send.

    • Chat is for private conversations.

    • Teams are group spaces with shared files and channels.

    • During meeting → Share → Choose Window → Select the document only.

    • Yes. Just type their email in the invite, even if they don’t use Teams.

    • Click “More” (…) → Record. After meeting, the link is saved in the Chat/Meeting thread.

    • Check your mic/headset settings → Click “Devices” in Teams → Make sure the right device is selected.

    • Smaller “rooms” within a meeting for group discussions. Create them in Meeting Controls → Breakout Rooms.