How to Keep Your Outlook Inbox Organised (Without Stress)

A cluttered inbox can be overwhelming and distracting. Many people feel they are “bad at email,” but in reality, they just haven’t been shown a few simple tools.

Here’s how to take control of your Outlook inbox.

Create folders that match how you work
Folders like Clients, Invoices, or Training help separate important emails from noise.

Use rules to automate sorting
Rules automatically move emails into folders as they arrive, saving time every day.

Flag important emails instead of leaving them unread
Flags help you track tasks without cluttering your inbox.

Use search instead of scrolling
Outlook’s search bar quickly finds emails by sender, subject, or keyword.

Archive instead of deleting
Archiving keeps emails accessible without overcrowding your inbox.

With a little setup, Outlook becomes a helpful assistant instead of a source of stress.

Want help setting this up?
Learn4Sure runs beginner Outlook courses that focus on real-world email management.